Never miss a service, check or renewal again.
Set service intervals, renewal dates and recurring checks on any asset. Ample Control sends reminders before things are due and surfaces what's overdue — so nothing slips.
- Recurring service intervals
- Expiry date reminders
- Email + in-app alerts
- Calendar view of what's due
- Overdue list on the dashboard
- Snooze, reassign or complete in one tap
Set it once
Define the interval or expiry date when you add an asset or document. Ample Control handles the rest, including rolling forward to the next due date.
Quiet until it matters
Reminders fire on a sensible schedule before due dates — not every day, not too late. You stay in control of when you're nudged.
Visible dashboard alerts
A single dashboard shows what's due this week, what's coming up and what's already overdue, so problems can't hide.
Who reminders are for
Maintenance reminders are for any small team that has more recurring checks and renewals than one person can reliably remember. That includes gyms with monthly equipment checks, workshops with PUWER inspections, landlords with annual gas safety renewals, small fleets with MOT and service dates, and any business with insurance, certification or warranty expiries to keep on top of.
What usually goes wrong with calendar reminders
Most teams start by adding reminders to a personal calendar or a shared one. That falls apart in predictable ways:
- Reminders are owned by an individual. When they leave or change role, the schedule leaves with them.
- A calendar invite is a single moment in time. There is no record of whether the check actually happened.
- Recurring events get edited, snoozed and forgotten. There is no separate "overdue" view.
- The reminder lives in a calendar; the asset, the photos, the manual and the last service report live somewhere else entirely.
- When something is missed, nobody can easily see how often that has been happening or which assets are slipping the most.
How Ample Control helps
Reminders in Ample Control are attached to the asset or document they belong to, not to a person's calendar. When a service is logged, the next due date rolls forward automatically. When something becomes overdue, it appears on the dashboard for everyone with the right role to see — not buried in one inbox.
Each reminder carries context: the asset, its location, its history, the last person who worked on it and any documents that apply. The reminder is the starting point of the work, not a separate prompt that someone then has to look things up to action.
Practical examples across different businesses
Small gyms and studios
A duty manager sees Monday morning what's due that week: monthly checks on cardio kit, a quarterly inspection of cable machines, a fire extinguisher service the following month and a PAT test renewal in six weeks. Each item is assigned to a named technician, who completes it on their phone.
Independent workshops
A workshop sets PUWER inspection intervals on each machine and LOLER intervals on lifting kit. As inspections happen, the next due date rolls forward automatically. The overdue list is empty 95% of the time — and when something does slip, it's obvious.
Small fleets
A small fleet operator tracks MOT, service, tax and insurance dates per vehicle. Reminders go to the assigned driver and the operations lead so renewals happen on time, not the morning a vehicle is supposed to be on the road.
A simple example workflow
- Add an asset and set a service interval (e.g. every 90 days).
- Assign an owner — the person who should be reminded and accountable.
- Reminders are scheduled automatically. You'll see them on the dashboard and by email at the chosen lead times.
- When the work is done, log the service. The next due date rolls forward.
- Anything that slips appears on the overdue list until it's completed or explicitly closed.
Reminders and renewals you might track
- Equipment service intervals (monthly, quarterly, annual)
- Statutory inspections — PAT, PUWER, LOLER, gas safety, EICR
- Vehicle MOT, service and tax renewal dates
- Insurance policy renewals
- Fire extinguisher and emergency lighting checks
- Staff certificate expiries (first aid, manual handling, etc.)
- Warranty end dates
- Cleaning and hygiene routines for studios and gyms
Related features
- Asset tracking — reminders sit against the asset they belong to.
- Compliance checklists — trigger a checklist directly from a reminder.
- Team roles — assign reminders to the right people.
Related industries and use cases
Want to see what reminders could save you? Try the maintenance cost savings calculator or compare plans on pricing.
Frequently asked questions
Quick answers about how this works in Ample Control.
How are reminders delivered?+
Reminders appear on the dashboard, in the calendar view and as email notifications to the asset's assigned owner. You can choose when reminders start (e.g. 30, 14 and 3 days before due).
Can I set recurring services?+
Yes. Set an interval — every 30, 60, 90 or 365 days for example — and the next due date is created automatically the moment a service is logged.
What happens when something becomes overdue?+
It moves to the overdue list on the dashboard with a clear status pill, stays visible until it's completed and the asset's status reflects it. Managers can see all overdue items in one place.
Can different people own different assets?+
Yes. On Team plan you can assign an owner per asset, so reminders go to the person actually responsible rather than a generic shared inbox.
Will I get spammed with notifications?+
No. Reminders fire on a sensible schedule before due dates rather than every day, and are grouped per user. You can snooze, reassign or mark complete from the reminder itself.
Ready to take control?
Start free — no card required. Set up your first assets and reminders in minutes.