Take the worry out of fire safety records.
Help log extinguisher checks, weekly alarm tests, emergency lighting, fire door checks and inspection reports — with reminders before every check is due and a clean evidence trail.
- Extinguisher checks
- Weekly alarm tests
- Emergency lighting
- Fire door checks
- Inspection certificates
- Audit-ready exports
Every check, every time
Recurring checks with reminders mean nothing slips past the next inspection — and an assigned owner means someone is actually responsible.
Clean evidence trail
Date, person, result, notes and photos for every check — exportable as a PDF or CSV whenever someone asks.
Built around responsibility
Assign owners to checks so each one has a named person behind it, not a vague 'the team will do it'.
Built for small premises with a fire safety routine
Fire safety records aren't complicated, but they are unforgiving. A weekly alarm test that's been skipped for two months, an extinguisher with an out-of- date service tag or a blocked emergency exit will all turn up at the worst possible moment. The work itself is straightforward; the failure mode is forgetting.
Ample Control is designed for the people who actually run the fire safety routine in small premises — office managers, duty managers, facilities leads and responsible persons — and need a calm, repeatable way to schedule the checks, evidence what was done and keep the documents.
Important: Ample Control does not replace a fire risk assessment carried out by a competent person. It helps you schedule, evidence and remind around the actions you've already identified.
Who this is for
- Offices, co-working spaces and small commercial premises
- Shops, cafes, restaurants and venues
- Community buildings, churches and village halls
- HMO landlords and managing agents
- Schools, nurseries and small care providers
Common checks, assets and records
- Fire extinguishers: monthly visual checks (seal, pressure, tag, location), annual service by an engineer with a certificate.
- Fire alarm: weekly call-point tests on a rotating schedule, periodic full system tests by an engineer.
- Emergency lighting: monthly function test, annual full- duration test with results logged.
- Fire doors: regular visual checks for damage, seals, closers and signage.
- Escape routes: walked regularly to confirm they're clear, with signage in place and emergency lighting working.
- Evacuation drills: recorded with date, attendance, time to evacuate and any issues identified.
- Inspection logs: visits from engineers, sprinkler service providers, fire safety consultants.
- Documents: fire risk assessment, extinguisher service certificates, alarm and emergency lighting reports.
What usually goes wrong without a proper system
- A paper logbook in the cupboard near the alarm panel — back-filled in a hurry every few months, useless as real evidence.
- The weekly alarm test relies on one person remembering. When they're off, it doesn't happen and nobody notices for a while.
- Extinguisher service certificates left in an inbox attachment, never attached to the actual extinguisher.
- Emergency lighting tested but the result not written down — no evidence the test happened.
- Fire doors get propped open with a chair "just for today", and the issue is never logged or fixed.
- An inspector or insurer asks for the last 12 months of checks and the answer is "we have a logbook somewhere".
How Ample Control helps
Each piece of fire safety equipment becomes a tracked asset. Recurring checks are scheduled per asset with an assigned owner. Completed checks are timestamped with the user, result, notes and photos. Documents (risk assessments, service certificates, engineer reports) live against the relevant asset or site. When something is due or overdue, it appears on the dashboard — not buried in someone's inbox. See compliance checklists and document storage.
A simple weekly and monthly workflow
- Each week: nominated person runs the alarm test on a rotating call point, logs the result and any faults.
- Each month: extinguisher visual checks, emergency lighting function test, escape route walk, fire door visual check.
- Each quarter: review of evacuation procedure, fire signage, spare key locations.
- Annually: extinguisher service, full emergency lighting duration test, alarm system service, evacuation drill, fire risk assessment review.
- Any time: a fault, blocked route, missing extinguisher or damaged door is logged the moment it's seen.
Example records to track
- Extinguisher EX-03 (reception) — monthly visual, annual service, certificate attached
- Alarm system — weekly call-point test rotation, annual service by engineer
- Emergency light EL-12 — monthly function test, annual 3-hour test result
- Fire door FD-04 (corridor) — quarterly visual check, replaced seal logged
- Fire risk assessment v2025 — stored centrally with review date
- Evacuation drill log — date, attendance, time, lessons learned
Example reminder and checklist setup
- "Weekly alarm test" recurring checklist — assigned to duty manager
- "Monthly extinguisher visual" checklist — assigned to facilities lead
- "Monthly emergency lighting" checklist — assigned per zone
- "Annual extinguisher service" reminder — 30 days before due
- "Fire risk assessment review" reminder — annually
Where QR codes help
Stick a small QR tag on each extinguisher and emergency light. A monthly check is then a quick scan-and-tick rather than a hunt through a list — and the person running the check can't accidentally log against the wrong unit.
Where document storage helps
Fire risk assessments, extinguisher service certificates, alarm and emergency lighting reports and engineer visit notes live against the asset or site they relate to. Reminders point straight at the document that needs reviewing or replacing.
Where team roles help
Owners and the responsible person see the full picture. Day-to-day staff get a focused view of the checks they're assigned. External engineers can be given limited access to upload service reports against a specific asset.
Related features and use cases
Curious how much admin time fire safety records take you each month? Try the compliance admin time savings calculator or see pricing.
Frequently asked questions
Quick answers about how this works in Ample Control.
Can I run weekly fire alarm tests across multiple sites?+
Yes. Each site is a location with its own recurring checks. Weekly alarm tests are scheduled per site and logged with the date, person, call point used and result.
Can I store inspection certificates and engineer reports?+
Yes. Attach fire risk assessments, inspection certificates, extinguisher service reports and engineer visit notes to the relevant asset or location.
Will I be reminded before checks and renewals are due?+
Yes. Every recurring check and document expiry can carry its own reminders, sent to the assigned owner. You decide how far in advance.
Can I attach photos as evidence?+
Yes. Each completed check can carry photos — useful for damaged signage, blocked escape routes or extinguisher tags.
Does Ample Control replace my fire risk assessment?+
No. A fire risk assessment is a separate professional responsibility carried out by a competent person. Ample Control helps you store the assessment, schedule the actions it recommends and evidence that those actions were done.
Ready to take control?
Start free — no card required. Set up your first assets and reminders in minutes.