A small-fleet tracker that doesn't need a fleet manager.

Built for small business fleets

Small fleets sit in an awkward middle ground. They're big enough that paper walkaround sheets and a wall calendar of MOT dates stop working, but too small to justify enterprise fleet software with a transport manager licence and telematics contract. Most operators end up with a spreadsheet, a glove-box folder per vehicle and a manager who carries every renewal date in their head.

Ample Control is built for that middle ground. It helps small businesses with a few vans, service vehicles or company cars track service intervals, MOTs, insurance, defects and daily checks — in one calm system that drivers and managers can both use.

Who this is for

• Trades and service businesses with 2–30 vans
• Mobile installers, engineers and field service teams
• Small delivery and courier operations
• Care providers running pool or staff vehicles
• Companies with a small company car fleet

Common records, checks and renewals per vehicle

• Daily walkaround checks: lights, tyres, mirrors, glass, load security, fluids — pass/fail with photos for any defect.
• Tyre checks: tread depth and pressure, recorded against the vehicle.
• Service history: interval-based servicing, what was done, parts, mileage at service.
• MOT records: next MOT date with reminders well in advance.
• Insurance and tax: renewal dates with reminders.
• Defect reports: raised by drivers, triaged by manager, fixed and closed with evidence.
• Repair records: what was repaired, when, by whom, cost and downtime.
• Documents: V5, insurance certificate, last MOT certificate, service invoices, lease agreement.
• Driver assignments: who's using which vehicle and when.

What usually goes wrong without a proper system

• Paper walkaround sheets in a clipboard in the cab — never reviewed, easy to skip, useless as evidence after an incident.
• MOT and insurance dates in the manager's personal calendar. When they move on, the dates leave with them.
• Defects reported on WhatsApp and forgotten in the scroll. The same defect gets reported three times before anyone acts on it.
• Service intervals tracked in a spreadsheet that lags reality by months.
• Repair invoices in an email inbox; nobody can answer "how much have we spent on van VX67 this year?".
• An insurer asks for evidence of walkaround checks after a claim and nothing usable comes out.

How Ample Control helps

Each vehicle is an asset with its own walkaround checklist, service interval, MOT date, insurance document and repair history. Drivers run the walkaround from a phone in under a minute. Defects flip the vehicle status visibly so it can't quietly stay on the road. Managers see overdue checks and upcoming renewals on the dashboard, not in a spreadsheet. See compliance checklists and mobile PWA.

A simple daily and monthly workflow

1. Each shift: driver scans the QR tag inside the vehicle, runs the walkaround checklist, raises any defect with a photo.
2. Each week: manager reviews open defects, overdue checks and vehicles approaching service mileage.
3. Each month: tyre check, fluid top-up audit, mileage update per vehicle.
4. On reminder: MOT booked, insurance renewed, service scheduled — with the document re-uploaded once it's done.
5. After incidents: log against the vehicle with photos, statements and follow-up actions.

Example records to track

• Van VX67 ABC — daily walkaround, 10k-mile service, MOT next May
• Insurance certificate (fleet policy) — annual renewal with schedule
• Tyre check log — monthly tread depth across the fleet
• Defect: "wiper blade smearing" — reported, parts ordered, replaced
• Service invoice — uploaded against the vehicle for warranty purposes
• Driver assignment — current driver, previous drivers, dates

Example reminder and checklist setup

• "Daily walkaround" checklist — assigned per driver, due each shift
• "Service due" reminder — per vehicle, based on time or mileage
• "MOT renewal" reminder — 60 and 30 days before due
• "Insurance renewal" reminder — 60 days before due
• "Monthly tyre check" checklist — assigned to manager

Where QR codes help

Stick a small QR tag inside the cab. Driver scans it, the walkaround opens for the right vehicle automatically — no menu, no typing, no risk of logging against the wrong van.

Where document storage helps

V5 documents, insurance certificates, MOT history, service invoices and lease agreements live with the vehicle. When the insurer or accountant asks, you export the whole record in seconds. See document storage.

Where team roles help

Drivers get a focused view — their vehicle, today's check, any open defects. Managers see the fleet view. Mechanics or external garages can be given limited access to upload a service report on the vehicle they worked on.

Related features and use cases

• Maintenance reminders
• Exports
• Vehicle walkaround checks
• Insurance renewal tracking

Wondering what unscheduled van downtime is costing? Try the maintenance cost savings calculator or see pricing.