The practical layer beneath your care home admin.
Help small care homes track hoists, beds, equipment servicing, fire safety checks, staff training records and document renewals in one place — alongside your clinical and CQC systems.
- Hoists, slings & profiling beds
- LOLER & servicing records
- Fire safety & alarm checks
- Staff training & DBS dates
- Maintenance & repair logs
- Document storage & renewals
Every piece of equipment, on one page
Hoists, slings, beds, mattresses, wheelchairs, kitchen and laundry equipment — each with its own history, photos, documents and reminders.
Training and document renewals that don't slip
First aid, manual handling, fire warden, medication training and DBS dates per person, with reminders before each renewal.
Evidence ready when you need it
Show inspectors and insurers a clean record of what was checked, by whom, with photos and signed reports — without a frantic Friday afternoon.
Built for small care homes
Small care homes carry an unusually heavy load of equipment, servicing and training admin alongside the clinical work. Hoists need LOLER reports. Beds need profile checks. The kitchen, laundry, fire alarm and emergency lighting all have their own schedules. Staff have training dates that quietly expire. All of it usually depends on one or two people and a mix of spreadsheets, folders and memory.
Ample Control isn't a clinical or CQC platform — those belong in specialist systems. We give the home's operational team one place for the equipment, documents, renewal dates and checks, so the maintenance and admin side stops depending on any single person's diary.
Who this is for
- Small residential and nursing homes (single site or small groups)
- Specialist supported living and assisted living settings
- Hospices and small care providers
- Domiciliary care providers tracking equipment and staff training
Common assets, checks and documents
- Lifting equipment: hoists, stand-aids, slings, slide sheets — service intervals and LOLER reports per item.
- Beds and pressure care: profiling beds, mattresses, pressure-relief equipment, side rails.
- Mobility: wheelchairs, walking aids, transfer equipment.
- Kitchen and laundry: ovens, dishwashers, washers and dryers with service records.
- Fire safety: extinguishers, alarms, emergency lighting, fire doors, evacuation aids, drills.
- Electrical and gas: PAT testing, fixed wire testing, boiler and gas safety reports.
- Staff training: manual handling, first aid, fire safety, medication, safeguarding, DBS expiry dates.
- Contractor documents: insurance, RAMS, qualifications.
- Maintenance and repair logs: faults, parts replaced, downtime per asset.
What usually goes wrong
- LOLER reports sit in email and the diary date is missed
- One person holds all the training renewal dates and goes on leave
- Maintenance jobs raised on WhatsApp scroll up and get forgotten
- Documents live in a folder structure nobody else can navigate
- An inspection visit triggers two days of evidence gathering
How Ample Control helps
Each hoist, bed, fire door and staff record becomes a tidy row with a clear owner and reminder. Maintenance walkrounds run on a phone. Training dates per person sit on one page. Reports upload against the asset they belong to. See asset tracking, compliance checklists and document storage.
A simple weekly and monthly workflow
- Each shift: faults logged against the affected asset, status flipped if needed.
- Each week: fire alarm test log, emergency lighting visual, hoist visual checks.
- Each month: fire extinguisher visual, first aid kit check, equipment inventory glance.
- Each quarter: deep-clean schedule, sling inspection, PEEP review.
- Each year: LOLER inspection, PAT testing, boiler service, fire risk assessment review, training renewals.
Example records to track
- Hoist (Room 4) — service every 6 months, LOLER report attached
- Sling #3 — inspection monthly, replaced after 5 years of use
- Profiling bed (Room 2) — annual service, last fault logged with photo
- Fire alarm — weekly call-point test, annual service report attached
- Senior carer manual handling — expires Aug, reminder at 90 days
- Cleaning contractor insurance — renews June, 60-day reminder
Where QR codes help
QR tags on hoists, beds, fire doors and plant rooms let any staff member scan and see the latest service, last fault and document trail without finding the manager. See QR codes.
Where team roles help
Manager sees everything. Maintenance and senior carers see their own checks. Contractors get one-off restricted access for a single report. See team roles.
Related industries and use cases
Try the admin time savings calculator or see pricing.
Frequently asked questions
Quick answers about how this works in Ample Control.
Is this a replacement for our care planning or CQC compliance system?+
No. Ample Control sits alongside care planning, medication and CQC systems. It handles the practical layer — equipment registers, servicing, training renewals, fire and maintenance checks — not clinical records.
Can carers and maintenance staff have different access?+
Yes. Managers see everything. Maintenance, housekeeping and senior carers can have narrower roles, and external engineers can be given limited access to upload one report against one piece of equipment.
Where do LOLER reports and hoist servicing live?+
Each hoist, sling and lifting accessory is its own asset with its own service interval. Reports upload against it, the next due date is set in the same step, and reminders go to a named owner.
Can we use it on a phone during walkrounds?+
Yes. Maintenance walkrounds, fire safety visuals and equipment checks are designed for a phone — short forms, photos, signatures, offline-friendly through the mobile PWA.
Does Ample Control guarantee CQC or regulatory compliance?+
No. We help track checks, evidence what was done and store documents tidily. CQC standards, clinical practice and qualified contractors remain the responsibility of the home and its appointed professionals.
Ready to take control?
Start free — no card required. Set up your first assets and reminders in minutes.