Equipment maintenance software, sized for small teams.
Small gyms, workshops, PT studios, garages and warehouses need maintenance software that fits — not enterprise CMMS, not a spreadsheet. Here's an honest comparison.
- Built for 1–25 person teams
- Recurring service schedules
- Repair log with photos
- QR labels on every machine
- Mobile-first for the floor
- Per-site visibility & roles
Who this is for
Small operations with equipment that breaks if it isn't serviced: independent gyms, fitness studios, PT studios, mechanical workshops, garages, warehouses and small cleaning companies. The common pattern: a handful of staff, a couple of dozen-to-a-few-hundred assets, and recurring checks that absolutely need to happen.
Quick comparison
| Approach | Spreadsheets / paper | Enterprise CMMS | Ample Control |
|---|---|---|---|
| Setup | Minutes | Weeks–months | An afternoon |
| Cost | Free | £££ | Free / £ |
| Mobile use | Awkward | Possible | First-class |
| Reminders | Manual | Yes, heavy | Yes, simple |
| Documents | In Drive | Yes | On the asset |
| Work orders | No | Full | Light notes only |
| Learning curve | Zero | High | Low |
Where each one fits
- Spreadsheets/paper: very small teams, no recurring checks.
- Enterprise CMMS: multi-site, dedicated facilities staff, complex work-order pipelines.
- Ample Control: small teams who need structure and reminders without operational weight.
Where the wrong choice hurts
- Spreadsheets at 5+ staff → missed services, lost docs, no history.
- Enterprise CMMS at 5–25 staff → half-used modules, training fatigue, recurring license costs.
- Paper at any scale → unreadable evidence and stressful audits.
How Ample Control helps
Focused features for small operations: asset tracking, maintenance reminders, QR codes, documents, mobile PWA and roles.
Example workflow (small gym, 3 staff)
- Add each treadmill, bike, rower and resistance machine as an asset.
- Set monthly cleaning, quarterly belt/tension checks, annual PAT.
- Stick QR labels on each machine.
- Staff scan, submit the check; manager reviews on Monday.
- Repairs are logged with photos and quotes.
- Year-end: export a per-asset history for insurance.
Best-fit recommendation
For most small gyms, workshops, garages, PT studios and warehouses, a focused maintenance tracker like Ample Control is the right middle ground: more reliable than spreadsheets, more humane than enterprise CMMS, cheap enough that it pays for itself the first time you avoid a missed service.
Estimate the saving
See the maintenance cost savings calculator.
Related
See pricing or start free.
Frequently asked questions
Quick answers about how this works in Ample Control.
How small is 'small team'?+
Roughly 1–25 people. Above that, you may still fit, but you'll want to evaluate team roles carefully.
Do we need separate accounts per site?+
No. Multiple sites live in the same account with site-scoped views and roles.
What if some equipment is leased?+
Track it the same way; add a note for lease end date and the supplier responsible for servicing.
Will it work offline?+
The PWA caches recent assets so you can log basic checks offline; they sync when you're back online.
Does Ample Control track spare parts inventory?+
Not at present. We deliberately don't try to be a full CMMS.
Ready to take control?
Start free — no card required. Set up your first assets and reminders in minutes.