Less paperwork, fewer missed checks, calmer client visits.
Track cleaning machines, vans, COSHH documents, staff training, equipment repairs and client-site checklists in one place — built for small cleaning and FM companies.
- Cleaning machines & vans
- COSHH documents & SDS
- Staff training records
- Equipment repair logs
- Client-site checklists
- Insurance renewals
Per-site checklists that prove what was done
Cleaners run the right checklist for the right site on a phone, with photos and signatures — easy to show clients when asked.
COSHH and SDS in one place
Each chemical has its SDS, COSHH assessment, PPE notes and review date. Updates trigger reminders.
Machines and vans tracked properly
Scrubbers, vacuums, polishers, pressure washers and vans each have their own service and repair history.
Built for small cleaning and FM companies
Small cleaning companies run a surprising amount of admin. Machines need servicing, vans need MOTs, chemicals need COSHH assessments, staff need training records, and every client wants slightly different evidence of what was done on site. Most of it ends up in WhatsApp, a spreadsheet and a stack of paper sheets in the supervisor's car.
Who this is for
- Independent commercial cleaning companies
- Office cleaning and janitorial firms
- Specialist cleaning — carpet, deep clean, end-of-tenancy, post-construction
- Small facilities management firms doing soft services
Common assets, checks and documents
- Cleaning machines: scrubber dryers, polishers, vacuums, pressure washers, dehumidifiers.
- Vans and vehicles: MOT, service, insurance, daily walkaround checks.
- Chemicals and COSHH: SDS, COSHH assessments, PPE requirements, review dates.
- Staff training: COSHH, manual handling, working at height, safeguarding where relevant.
- Client-site checklists: daily, weekly and monthly tasks per site.
- Insurance and policies: public liability, employer liability, contents.
- Repairs: logged against the affected machine with downtime and parts.
What usually goes wrong
- Site sheets get filled in on paper and lost in vans
- A machine fails on site because nobody logged the warning fault from last week
- Client asks for COSHH evidence and the supervisor has to rebuild it on the spot
- Training records exist on paper and nobody knows what's expired
- New cleaner starts on a site with no clear checklist and improvises
How Ample Control helps
Machines, vans, chemicals, staff records and per-site checklists all live in one place. Cleaners run checklists from a phone with photos; supervisors see what was done and what wasn't. See compliance checklists and mobile PWA.
A simple weekly and monthly workflow
- Each shift: site checklists completed on a phone, faults logged.
- Each week: supervisor reviews completion and faults, books repairs.
- Each month: machine service review, chemical stock check, training expiry review.
- Each quarter: COSHH review, deep training refresh, van service.
- Each year: insurance renewals, full equipment audit, qualification refresh.
Example records to track
- Scrubber dryer #2 — service every 6 months, last fault logged with photo
- Van — MOT June, service 10k miles, daily walkaround
- Bleach 5L — SDS attached, COSHH review annual, PPE noted
- Office cleaner training — manual handling expires Aug, reminder at 90 days
- Client site #4 — daily checklist, weekly deep clean, monthly review
- Public liability — renews April, 60-day reminder
Where QR codes help
QR tags on machines and inside cupboards let cleaners scan and see the right checklist or SDS for the right product without finding the supervisor. See QR codes.
Where document storage helps
SDS, COSHH assessments, training certificates and insurance documents live in one place with expiry dates. See document storage.
Where team roles help
Office sees everything. Supervisors see their crew and their sites. Cleaners get a phone-first view of the checklists for the site they're on today. See team roles.
Related industries and use cases
See the admin time savings calculator or jump to pricing.
Frequently asked questions
Quick answers about how this works in Ample Control.
We work across lots of client sites — can we keep things separate per site?+
Yes. Equipment, checklists and documents can be grouped by site, so each client's records are clean and you can share what's relevant when asked.
Where do COSHH and safety data sheets live?+
Each chemical or product is an asset with its SDS, COSHH assessment and PPE notes attached. Updates and reviews get reminders like any other document.
Can field staff use it on a phone at a client site?+
Yes. Cleaners can run site checklists on a phone, with photos, signatures and timestamps. Works offline through the PWA when signal is poor.
Does this replace our scheduling or quoting software?+
No. Ample Control isn't job scheduling or invoicing. It's the operational layer for equipment, COSHH, training, repairs and client-site checks — sits alongside whatever you use to schedule jobs.
Does it guarantee COSHH compliance?+
No. We help you keep COSHH records tidy and reviewable; the assessments themselves still need to be carried out properly by competent people.
Ready to take control?
Start free — no card required. Set up your first assets and reminders in minutes.