The office admin nobody loves, finally in one place.
Office managers: track desks, IT, fire safety checks, first aid kits, insurance renewals, supplier contracts and recurring workplace checks in one tidy system.
- Fire safety & alarm tests
- First aid & accident records
- Insurance & supplier renewals
- Office equipment & repairs
- Staff certificate tracking
- Workplace recurring checks
Weekly checks, on autopilot
Fire alarm tests, emergency lighting, first aid kit checks — recurring checklists assigned to a named person, with photos and notes when needed.
Renewal dates the office actually owns
Insurance, lease, broadband, supplier contracts and PAT testing dates stop living in one person's calendar and start belonging to the business.
Evidence on tap
When the landlord, insurer or new finance director asks for the latest fire alarm test or PAT certificate, you can pull it in seconds.
Built for office managers and small-team operations
In most offices, "facilities" means one person — often the office manager, sometimes the founder, sometimes whoever was nearest the desk when the alarm went off. They hold the supplier list, the renewal dates, the PAT testing history, the first aid kit check schedule and the fire alarm rota in their head and a spreadsheet. Ample Control makes that role survivable when they're on holiday, leave, or finally take Friday afternoon off.
Who this is for
- Office managers in startups, agencies, professional services and small SMEs
- Operations leads in serviced offices and shared workspaces
- HR and operations doing facilities as a side responsibility
- Co-working spaces and small workspace operators
Common assets, checks and renewals
- Fire safety: extinguishers, alarms, call points, emergency lighting, fire doors, evacuation drills.
- First aid and welfare: first aid kits, defibrillator, accident book, eyewash stations.
- Office equipment: printers, AV, coffee machines, dishwashers, water dispensers, comms cabinets.
- IT and AV: server racks, network switches, AV in meeting rooms, conferencing kit.
- Furniture and fittings: desks, chairs, partitions — relevant for DSE and lease return condition.
- Insurance and policies: contents, public liability, employer liability, cyber.
- Supplier contracts: cleaners, security, broadband, utilities, coffee, plants.
- Staff certificates: first aid, fire warden, mental health first aider.
What usually goes wrong
- Weekly fire alarm test happens — but the evidence log is a clipboard nobody fills in
- First aid kit gets raided and nobody notices until someone needs it
- Cleaning supplier auto-renews at a higher rate because the notice window was missed
- Lease break clause comes and goes because it lived in one person's diary
- PAT testing slips because the contractor changed and no new reminder was set
- Office manager leaves and half the supplier knowledge leaves with them
How Ample Control helps
Every asset, supplier, document and recurring check has one home, one owner and one reminder. The dashboard shows what's overdue, what's due in 30 days and what's been done recently. See compliance checklists and maintenance reminders.
A simple weekly and monthly workflow
- Each week: fire alarm test log, first aid kit check, fault review.
- Each month: fire extinguisher visual, emergency lighting test, supplier review.
- Each quarter: PAT testing where due, contract review, equipment audit.
- Each year: insurance renewals, lease review, fire risk assessment review, staff certificate renewals.
Example records to track
- Fire alarm — weekly call-point test rotation, annual service certificate
- Reception extinguisher — monthly visual, annual service
- Coffee machine — service every 6 months, supplier contract attached
- Contents insurance — renews May, 60-day reminder
- Cleaning contract — notice window flagged 60 days ahead
- Office manager first aid certificate — expires Sept, 90-day reminder
Where QR codes help
QR tags on extinguishers, first aid kits, AV trolleys, comms cabinets and coffee machines let any staff member log a check or report a fault from a phone without finding the office manager. See QR codes.
Where document storage helps
Insurance, lease, supplier contracts and contractor RAMS live in one place with expiry dates and owners — not scattered across email and a shared drive. See document storage.
Where team roles help
Founders and finance see everything. Office manager runs the day-to-day. A backup admin can cover holidays without being given access to everything. See team roles.
Related industries and use cases
See the admin time savings calculator or jump to pricing.
Frequently asked questions
Quick answers about how this works in Ample Control.
We use IT asset management already — does this overlap?+
Not really. IT asset management is about who has which laptop. Ample Control covers the broader office register — fire safety, first aid, insurance, supplier contracts, repairs, recurring checks — that usually sits outside IT.
Can we run weekly fire alarm tests through this?+
Yes. Set a weekly checklist with the call point rotation, assign it to the responsible person, and the log builds itself with timestamps and photos if needed.
What about co-working or serviced offices?+
Works well. Each room, floor or zone can be its own asset, and supplier and contractor documents live against the office or location they relate to.
Does this replace a fire risk assessment?+
No. A fire risk assessment is a separate piece of work, usually by a competent assessor. Ample Control helps you act on its findings — track the checks it recommends, store the assessment, remind you when it's due for review.
Does Ample Control guarantee compliance?+
No. We help track checks, evidence what was done and remind owners before things lapse. Workplace duties stay with the employer and qualified contractors.
Ready to take control?
Start free — no card required. Set up your first assets and reminders in minutes.